Bruin Brief 2022-02-17 eValue Evolution

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“It’s not that we use technology, we live technology” Godfrey Reggio

Competencies in informatics and healthcare technologies (see AACN Essentials, Domain 8) require nurses to “use information and communication technologies and informatics tools in their direct and indirect roles.” Our faculty and staff are doing just that.  Together, we’re streamlining our work and demonstrating to students that our School of Nursing will “gather, create, and generate knowledge” using information technologies (competency 8.2).

eValue is Transforming APRN Clinical Placement Processes

You’ve seen e-mails about eValue, but what has eValue done to streamline SON processes? This Bruin Brief will highlight the APRN team’s transformative work. Starting with clinical grids in Microsoft Word, the team has pivoted to use the more powerful eValue system.  Featuring advanced filtering capabilities, eValue allows clinical placement teams to:

• quickly find data about students and clinical sites to make assignments

• communicate within and across program specialties about student placements

• automate evaluations of the student, site, and preceptor

 The Old Way

Previously, a massive amount of data was collected and stored on a Word document that was difficult to share between the APRN clinical placements team and faculty. Pediatrics, Adult/Gero, and FNP specialties would maintain their own records in one of many formats. Some used Google docs, others Excel, or Word. Here’s one example of the old way of managing clinical placement data:

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The old way was useful, but fell short of the needs of the School for retrievable, filtered data in a shared database.

The New Way

Now, APRN Program teams manipulate student and clinical site information in eValue. Starting with student-to-site matches, the entire team shares the same platform and can manage students’ clinical preceptorships from setup through evaluation.

Similarly, clinical placements team easily run reports in eValue and export data to faculty about upcoming clinical assignments each quarter.

A How-To Guide: Simple Steps

Learn how to look at your own student clinical placements by following this 3-slide tutorial.

First, log in to eValue from the intranet (http://www.sonnet.ucla.edu ).  Use Duo Authenticate to gain access. On the home page, go to the Reports tab, then the User Schedule (see below).

Next, select a date range for your report.

Finally, Expand All to see the students your clinical group this quarter, along with their site assignments.

What is the Net Benefit?

For staff, students, and faculty we benefit from eValue in these ways when it comes to clinical education:

• 24/7 cloud-based access to student placements

• collaborative workspace with real-time updates as placements change

• long-term repository for clinical site-specific and student-specific data

• protected, confidential environment for evaluative data about preceptors, sites, and students

• trends in clinical education and placements can be produced for the California Board of Nursing and CCNE accreditors, all facilitated by integrated, retrievable, filterable data by program

 What’s next?

Please stay tuned for further updates on the eValue scheduling tool, eValue assignment tool, and collecting clinical evaluation data. eValue is just one piece in our global plan to provide the best possible quality of education to all of our UCLA nursing students. 

Key contributors:

Cynthia James

APRN Program Assistant

Brenda Yeung MSN, OCN, CMSRN, CBCN
Project Policy Analyst
Office of Academic Programs

Lauren Clark
Professor and Shapiro Family Endowed Chair in Developmental Disability Studies

Associate Dean, Academic Programs
Office: (310) 267-5923

Mobile: (801) 503-4755
nursing.ucla.edu