File Handling Conventions

File naming

It’s helpful if files sort alphabetically AND chronologically. To that end, we can either use:

Versions

• “Review Letter for Person-v1.docx”

• “Review Letter for Person-v2.docx”

• “Review Letter for Person-v3.docx”

• “Review Letter for Person-v4.docx”

Date as yyyy-mm-dd (international date format)

• “Review Letter for Person-2022-07-01.docx”

• “Review Letter for Person-2022-07-02.docx”

• “Review Letter for Person-2022-07-11.docx”

• “Review Letter for Person-2022-07-12.docx”

A combination

• “Review Letter for Person-2022-07-11.docx”

• “Review Letter for Person-2022-07-12.docx”

• “Review Letter for Person-2022-07-12-v2.docx”

• “Review Letter for Person-2022-07-12-v3.docx”

For edits, we can add initials

• “Review Letter for Person-2022-07-12-v3+PMM.docx”

Notes

Spaces are ok

Folders

Store old versions in a subfolder “Old versions of letter”,