Schedule for Prep of Faculty Teaching Assignments
Task | Proposed Deadline | Notes |
Start planning teaching assignments in November | November – January |
|
Final Teaching Assignments are sent to HR | January – Early February |
|
Offer letters will go out
| February – Mid February |
|
Lecturers are given 1 weeks to sign and return their offer letters.
| Feb 21st -24th |
|
I start to work on dossiers to submit to APO | Feb 24th – March 11th | Dossiers need to be submitted and approved by APO before HR enters appointment details in UCPath. This process is extremely time consuming and I cannot make mistakes. Everything needs to be perfect. |
APO approves dossiers | April 15st – June 15st
| APO takes 1.5 - 2 months to approve dossiers April 15st – June 15st |
HR completes hiring paperwork with Lecturers | April 15st – June 15st -Paperwork can be completed while we wait for APO to approve appointment. | This process usually takes 1 week because I need to have individual onboarding meetings with each new hire. |
HR submits appointment request | June 15st – June 9th | Sometimes there are several submissions/changes that need to be made in UCPath. Such as % updates, hire, reappointments, short work breaks, etc. |
UCPath approves/Completes appointment requests | 1 – 2 Weeks after submitting | UCPath takes about 1-2 weeks to review/approve requests. |
Appointments are active/complete by UCPath.
| 6/20 – new appointment 7/1 – reappointments |
|
HR completes onboarding PT 2 with the Lecturer. | Once all access to UCLA systems is requested/approved/completed by IT. | IT can take 5-7 days to complete all requests. |