Schedule for Prep of Faculty Teaching Assignments

Task	Proposed Deadline	Notes
Start planning teaching assignments in November	November – January
Final Teaching Assignments are sent to HR	January – Early February
Offer letters will go out	February – Mid February
Lecturers are given 1 weeks to sign and return their offer letters.	Feb 21^st -24^th
I start to work on dossiers to submit to APO	Feb 24^th – March 11^th	Dossiers need to be submitted and approved by APO before HR enters appointment details in UCPath. This process is extremely time consuming and I cannot make mistakes. Everything needs to be perfect.
APO approves dossiers	April 15^st – June 15^st	APO takes 1.5 - 2 months to approve dossiers April 15^st – June 15^st
HR completes hiring paperwork with Lecturers	April 15^st – June 15^st -Paperwork can be completed while we wait for APO to approve appointment.	This process usually takes 1 week because I need to have individual onboarding meetings with each new hire.
HR submits appointment request	June 15^st – June 9^th	Sometimes there are several submissions/changes that need to be made in UCPath. Such as % updates, hire, reappointments, short work breaks, etc.
UCPath approves/Completes appointment requests	1 – 2 Weeks after submitting	UCPath takes about 1-2 weeks to review/approve requests.
Appointments are active/complete by UCPath.	6/20 – new appointment 7/1 – reappointments
HR completes onboarding PT 2 with the Lecturer.	Once all access to UCLA systems is requested/approved/completed by IT.	IT can take 5-7 days to complete all requests.