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Accessing Ad Astra

To access the Ad Astra room reservation system:

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2. Enter your mednet credentials in the login page

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Overview of the Request Process

A user enters the request process and fills out and submits the request form as required. The user receives confirmation of their request.

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Requesting a Room

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From the homepage, you can request a room by clicking on the Request Room button on the left-hand side of the screen to access the Room Request form.

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Step 2: Add Meeting

Click on the Add Meeting button

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Choose if your event consists of a single meeting, multiple or recurring and fill out the appropriate information for the event.

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Single Meeting

Select Single if you have only one meeting.

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Multiple Meeting

Select Multiple if your event has multiple events.

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Recurring Meeting

Select Recurring if your event consists of multiple events with a pattern of recurrence (for example, a lecture that occurs every Friday for 2 months).

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Once you have added your meeting(s) you will be able to see a list of your meeting(s) in the Room Request form. Click on the + icon to view multiple meetings for the event. You are now ready to request a room.
Note: A warning icon will appear to the right of the Add Meeting until a room has been selected.

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Step 3: Request Rooms

Click on the Request Rooms button from the Room Request form to open the Assign Room window.

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Step 4: Request Resources

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You are now ready to move onto the next step and submit your request.

Submitting Your Request

When you are ready to submit your request:

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Your request has now been submitted. You will receive an email immediately to confirm your submission and another email when your email has been processed by an administrator.

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Viewing Events in the Event List Page

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Note: you can view a video covering room requests by clicking here.

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View Events vs View Meetings Setting

Every time you come to this Event List page it will be in the View Events setting.

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If you prefer this Meetings view, just remember that you will have to switch to it whenever you start a new session. We also recommend you use custom filters to display particular events in ways that you might find more useful.

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Filters

To access the filters click on the arrow on the left side of the screen.

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• Clear any existing filter by clicking on the Clear All link (if you don’t see Clear All, try clicking search first)

• Go to a filter criteria (e.g., Room, Customer Contact, Event Type) and click on the + icon to enter your specific criteria.

• To include the day of the week in your criteria, go to Day Met. When you select a day it will change from light blue to dark blue.

• Click the Save icon to save your filter.

• Set your filter as the default every time you login by checking Set as default.

• Manage your filters by clicking on the gear icon where you can remove filters or change the default.

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Scheduling Grid

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Note: you can view a video covering the scheduling grid by clicking here.

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