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Welcome everyone
Remind everyone that candidate will talk until 8:45
Discourage but don’t forbid questions: “Dr. […] will talk until 8:45. If you have a question you’re welcome to jump in or raise your hand, but we will have 15 minutes for questions at the end.”
Introduce candidate
I’m thrilled to welcome…
Avoid judgments - no “he has done great work” or “she’s a wonderful scholar”
BS in Nursing from…, MS from…., PhD from…., post-doctoral training at….
Be very brief
Do not use dates
Briefly note any connection to UCLA
The title of Dr. […]'s talk is ….
Again welcome, and we look forward to learning more…
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Prepare for questions: “Thank you Dr. […]. We now have [X] minutes for questions. If you have a question, please use the “raise hand” feature in zoom. If the does now work you can also wave, and I’ll look out for that!”
Avoid judgments - no “that was a great talk”; let others say that, but as moderator it’s just “thank you so much”, maybe “I really enjoyed your talk”.
Moderate questions
Go in zoom order (the earliest to raise hand will go to the top of the list)
Avoid asking your own question unless there is no-one else. Be prepared at the start to ask a simple, quick question to give the audience time to formulate their own questions. Sometimes after a couple of questions there is a lull - jump in with your question, otherwise it tends to be the same people asking again
Do not add your comment. Just say “Thank you, next we have …”
As it gets close to the time, remind people of the remaining time. “Thank you. We have 3 more minutes, next is…”
For the last question, if there is little time, emphasize the limited time: “We have a minute to answer one more question…”
Aim to finish questions at 9:59
Finish very quickly. “I want to thank again Dr. […] for our session today. I know they will be meeting with us throughout the rest of the day, so some of us will get the chance to meet you “in person” so to speak. Thank you everybody, and enjoy the rest of your day.”
Don’t hang around chatting, especially not with search committee or admin staff
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